iDocs

Today's world of information technology is all about accessing and managing information in a cost-effective manner, saving valuable time and space. Research shows that in any business 98 per cent of the documents are stored and archived for future reference after their current utility ends. Large spaces are required for storage of these documents, wasting valuable space. Stored documents are also exposed to the risk of damage, being misplaced or misfiled. Retrieving documents is extremely time-consuming. Sometimes, extra manpower is required just to maintain them. Organizations are increasingly using imaging technology to have better control over paper inundation that their processes are normally associated with.

PERI iDocs - its flagship Document Management System - handles documents by electronically storing, organizing, indexing and filing. They can be retrieved when required, without any loss of time. It uses imaging technology to enable access to the unstructured data in the form of documents present in an organization. It brings all documents to the desktop and enables the user to work with them, eliminating the need for paper-based documents. iDocs is a powerful document archival system, which ensures safety of documents, faster access to them and huge cost savings. This technology will enable to manage paper as well as electronic documents and files in a single system.

Highlights of the iDocs

• Digitized documents allow faster access to information
• Fast and scalable, no matter how many documents we have
• Documentation loss and damage eliminated
• Hierarchical File Structure organized in a traditional folder tree
• Quicker response to queries improves service facility
• Comprehensive "Search" mechanism to search for documents, document metadata and knowledge base as well as binary search for documents
• Streamlined processes leads to lowered operational cost, become paperless and save the environment by digitizing business data
• Faster retrieval saves time
• Save on paper cost and storage
• Multiple users can share documents at the same time (authorisation based)
• Save on data retrieval cost and time
• No need to buy and install software (like MS Office or others) at multiple locations
• Access data via a web browser without any additional software purchase (optional)
• Maintains confidentiality, secrecy and accuracy of data
• Ensures that each document has its associated metadata that can be used to give documents and folders business sense, document business classifications and encapsulate business related information
• Ability to step into the customer's shoes and provide state-of-the-art solutions on a turnkey basis
• Users can store knowledge related to documents centrally and use it for future reference
• Customer gains faster access to information, and respond to customer queries quickly and with assurance

Key Benefits

• Significant productivity gains among employees as a result of improved document availability, flow and reusability
• Cost savings through structural changes in the way documents are organized, communicated and stored
• Enhanced business bottom line by reducing costs on physical storage and searching of files

For more details and demonstration about how iDocs can help reduce your administrative costs and improve your document management abilities, write to us at

Email : iDocs@perisoftware.com